In today’s date, Outlook is widely used by email users because they consider it as an easy personal information management system on computers. However, while managing the bulk amount of information in Outlook, a situation occurs where a user creates multiple amounts of PST files in Outlook and afterward, he realizes that all had become complex in this application. Therefore, to overcome such situation the best approach is to consolidate Outlook emails and contact folders.

There are many ways by which you can combine Outlook emails and contacts into one folder. In this post, we are going to discuss a measure in which we are going to combine multiple Outlook PST files/folders into one with the help of Move to option.

Note: We are going to discuss joining of contacts and emails separately because the instructions of both processes are quite different from each other.

Manual Approach to Consolidate Outlook Emails in PST file

Go through the following steps to combine contact folders of multiple PST files into one:

1) Launch MS Outlook on your machine and then go to Home ribbon tab of it
2) Open one of the two (or more) PST file from which you want to move contacts folder in new PST
open-export3) Click on New Items >> More Items >> Outlook Data File
outlook-data-file4) Browse towards the location where you want to save new PST file and then mention the file name, as per your need. Click on OK button to continue (Here, we have named file as Merges Emails and Contacts)
5) Now navigate towards People/Contact section of Outlook and then select the contact folder of one PST file
6) Right-click on the selected folder and then choose Move Folder option from the current list
7) A Move Folder wizard will get open from which you now have to select PST file, which you have created in Step (3). Click on OK to proceed further
8) Finally, whole contact folder of one PST file will get moved to a new PST file. Now you will have to repeat Step (4) to (6) repetitively, until merging of multiple (two or more) PST files is not completed.

How to Combine Multiple Emails Into One In Outlook Manually

Well, few steps of this procedure are similar to merging procedure of contact folder in Outlook. Whenever these steps will be needed, you will get to know about them while going through following instructions:

(a) Follow Steps (1) to (4) of merging contacts procedure (described in this blog). This will help you in creating a new PST file
Tip: If you are consolidating both contacts and emails, then you can use same PST file that you have already created for merging contacts
(b) Click on an items from which PST emails are to be moved to folder
(c) Now you can either select entire emails of folder or one-by-one select emails, which are to be merged and then right-click on them
(d) From the current list, choose Move option and then either choose Other Folder and then select the new PST file, or directly select PST from menu
select-other-folder(e) Now click on new PST file and then you will find all your moved contacts in it

Trouble-free Solution to Merge Outlook Emails| Contacts| Calendars

How to merge multiple PST files into one without any hassle is still a question mark for Outlook users. It is so because in manual strategies a person have to move data one-by-one from each PST file and this consumes lot of efforts from user’s end. Therefore, to troubleshoot this problem, there is an additional utility by which you can combine emails and other items of Outlook without any complications. The name of this utility is PST Merge, which is designed to consolidate multiple Outlook files with all its items like emails, contacts, calendar, etc.

PST merge tool supports PST file of all Outlook versions, which means that ANSI, as well as UNICODE PST files both, are supported by our product. There are many ultimate features provided with this tool and some of them are described below.

Some of the Features of Outlook PST Merge Application

Provide Several Options To Merge Outlook Items: Outlook PST Merge tool offers 3 options for merging 2 PST files into 1 and they are highlighted below.
1. Join: Option to combine PST files by generating a new merged PST folder
2. Merge: Option to combine identical folders into one single Outlook data file
3. Merge Contacts: Option to only combine Outlook contact folders


Offers Some Advanced Options While Merging Data: There are some advanced options provided by this application, which contributes a lot in creating a small size combined PST file. One such option is Remove Duplicates that will create a PST file which is free from duplicate data. Another option is Exclude Deleted Items that will not merge Deleted Items folder of selected PST files.

Add Unlimited Outlook PST File Without Any Limit: The PST Merge software is designed in such a way that users can select two or more PST file without any limitation. The application is independent of the size and type of PST file, therefore, one can feel free while adding Outlook PST file. Moreover, the product ensures that data will remain intact when merging procedure is taking place.

View Current/Live Status of PST Merging Procedure: The software instantly generates a window where a user can examine the live status report of merging procedure. Current PST Status and Overall Status both attributes are displayed while the process is taking place. At the end, you will find a CSV file that comprises of complete procedure report with different attributes like name of PST file, duplicate items found, total items, etc.


Consolidating Outlook contact folders and emails by Move to folder method are demonstrated in this post. Well, when you have to merge less amount of data from 2 PST files then, you can go for the manual trick. However, when it’s about merging more than two Outlook data files then, the procedure becomes complex and tedious. Therefore, it is recommended to Outlook users to go for an additional utility i.e., PST merges to combine PST folders (contact or emails) with an ease.

That’s it!! If you have any queries then feel free to ask it in the comment section below.

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